I come into my office staring at a mound of disorganized paper, facing hundreds of emails, and a fully booked calendar. I know this is not a way to operate, but I don't see a way out.
There is both a systems component and an emotional component to this problem, which has been growing rapidly in the “Information Age”. There is pressure on us to do more in less time, simultoneously, more information bombarding us from all directions. Most of us work on cross-functional teams and/or in global companies, which add to the complexity to the challenge.
On the systemic side, a good time management system is absolutely required. You cannot solve this problem using the approach that created it. We recommend leveraging Microsoft Outlook because most of us use it all the time anyway. It requires expertise and knowledge to alter the Outlook system so it is more functional and easy to use, especially the task tool, and the calendar tool. With these adjustments, it can be the foundation of your system.
Along with it, a way of organizing your work space is required.
On the emotional level, you will need to examine your decisions about how you spend your time, what you take on, how you response to others, how you delegate, what makes you feel good, and so forth, these “drivers” need to be systematically assessed in terms of “what’s working” and “what’s not working so well." Change is challenging, but by examining the emotional concerns and beliefs that underlie your behaviors, change is possible.
See our ETC! Time Managment program...we'd enjoy supporting you!